Staffing & HR · All in one platform

All-in-One Staffing & HR Software
for Staffing Agencies

Built for staffing agencies bench sales teams C2C consulting firms IT recruiting HR & payroll teams

Candidates, submissions, assessments, interviews, background checks, job posts, timesheets, invoices, payroll, C2C consultants, visa tracking, employees and team chat — every module in one dashboard.

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The StaffZeno dashboard — staffing, payroll and company overview with candidate, submission, interview, timesheet and invoice counts, plus the submission pipeline and candidate status breakdown.
Timesheet approved
Visa expires in 30 days
New submission · Acme Corp
19
Integrated modules
360°
Candidate pipeline view
30
Days free trial
∞
Candidates & employees
24h
Support response time
Staffing Pipeline
Everything your staffing team needs
From sourcing candidates to placing them with clients, and everything after — every module below is included on every plan.

Candidate Management

Full candidate profiles with visa details, I-9, documents, education, experience and placement status.

Exclusive Candidate Pool

A private pool for leads, referrals and past candidates, kept separate from your main pipeline.

Submission Tracking

Track every job submission from submitted → interviewing → selected → offer → placed with full history.

Assessments

Record candidate assessments with client details, line items and the paperwork behind each placement.

Interview Pipeline

Schedule multi-round interviews, track results, add meeting links and get notified at every stage.

Background Checks

Run background checks and employment verification, with attachments and full history per candidate.

Job Posts & Resumes

Publish job posts and match incoming resumes against them without leaving the platform.

Live Job Search

Search live openings across online job boards from inside the app — no API keys or setup required.

Candidate Tasks

Assign tasks to candidates, collect their submissions and track completion from a single board.

Timesheets & Invoices

Candidates submit weekly timesheets, admins approve them, and invoices are generated automatically.

Payroll Portal

A self-service portal for payroll candidates — monthly timesheets, tasks, payslips and document uploads.

C2C Companies

Manage Corp-to-Corp vendors, add as many consultants as you need, and keep monthly timesheets with attachments for each one.

Vendor Management

Keep vendor companies, contacts, contracts and agreements organised alongside your placements.

Visa Expiry Alerts

Automatic notifications at 60, 30 and 7 days before visa expiry, sent to admin, employee and candidate.

Employee Management

Manage your internal team — roles, attendance, punch clock, leaves, holidays, payroll and employee types.

Company Calendar

One calendar for interviews, leaves, holidays and custom events across the entire company.

Task Board

Kanban boards with projects, assignments, priorities, checklists, recurring tasks and deadlines.

Team Chat

Real-time messaging with group chats, file sharing, polls, reactions and pinned messages.

Built for staffing, not adapted for it
Generic HR tools make you bend your process to fit them. Every module here was written around how staffing companies actually work.
19

Modules, all included

No tiers that lock away the feature you actually need. Every plan ships every module — you only choose how long you bill for.

  • Unlimited candidates & employees
  • Unlimited consultants per C2C vendor

Compliance that chases you

Visa expiry alerts fire automatically at 60, 30 and 7 days — to the admin, the recruiter and the candidate at once.

  • I-9, E-Verify & background checks
  • Email & push delivery

Timesheet becomes invoice

Approve a timesheet and the invoice writes itself from the pay rates already on file — no re-keying, no spreadsheet.

  • Daily hour breakdown
  • Approval workflow built in

Two self-service portals

Candidates and payroll consultants each get their own login, so timesheets, tasks and documents come to you already filled in.

  • Candidate portal
  • Payroll consultant portal

Your own branded workspace

Every company gets an isolated subdomain with its own logo, favicon and brand colours — your data never touches anyone else's.

  • Per-user module permissions
  • Fully isolated tenant data

Works wherever you do

Install it to a phone home screen like a native app, and search live job boards from inside it without any API keys.

  • Push notifications
  • Live job board search
Up and running in minutes
No complex configuration. Register your company, invite your team, and start managing your staffing pipeline right away.
1
Step 01

Register your company

Sign up with your company details and your own subdomain is created instantly — nothing to configure, nothing to install.

  • Your own subdomain, live immediately
  • Logo, favicon and brand colours applied
  • No servers, no installation, no setup call
2
Step 02

Add your team

Invite colleagues and decide exactly what each of them can open, right down to the individual module.

  • Roles and employee types
  • Per-person module permissions
  • Invite by email in seconds
3
Step 03

Build your pool

Add candidates with everything on one record, and keep a separate private pool for leads and referrals.

  • Visa, I-9 and E-Verify details
  • Documents, education and experience
  • Exclusive pool kept off the main pipeline
4
Step 04

Track and place

Run the whole placement from first submission to paid invoice without leaving the platform.

  • Submission → interview → offer → placed
  • Approved timesheets become invoices
  • Placement history kept on record
Key Modules
Everything in one workspace
Each module is purpose-built for staffing companies — not generic HR software adapted for staffing.

Full Candidate Pipeline

From active sourcing through to placement, every stage of a candidate lives in a single view — no spreadsheet running alongside it.

What's included
Visa Tracking I-9 Documents Assigned Recruiter Placement History Offer Letters
Included in every plan — no add-ons Start free trial

Exclusive Pool & Live Job Search

Keep a private pool of leads, referrals and past candidates away from the main pipeline, and search live job boards without leaving the app.

What's included
Private Leads Referrals Past Candidates Live Board Search No API Keys Needed
Included in every plan — no add-ons Start free trial

Submission, Assessment & Interview Hub

Track every submission across every client, with full interview rounds, results and the assessment records behind each placement.

What's included
Multi-round Interviews Meeting Links Result Tracking Assessment Records Status History
Included in every plan — no add-ons Start free trial

Job Posts & Resume Matching

Publish job posts, collect the resumes that come back, and match them against the right openings in one place.

What's included
Job Posts Resume Upload Candidate Matching Applicant Tracking
Included in every plan — no add-ons Start free trial

Timesheet & Invoice Engine

Candidates submit weekly timesheets, admins approve them, and invoices generate themselves from the pay rates already on file.

What's included
Weekly Timesheets Daily Hour Breakdown Auto Invoice Pay Rates Approval Workflow
Included in every plan — no add-ons Start free trial

Payroll Candidate Portal

Payroll candidates sign in to their own portal for monthly timesheets, assigned tasks, payslips and document uploads.

What's included
Self-service Login Monthly Timesheets Payslips Assigned Tasks Document Uploads
Included in every plan — no add-ons Start free trial

C2C Companies & Consultants

Corp-to-Corp vendors with as many consultants as you need under each one, every consultant keeping their own monthly timesheets and attachments.

What's included
Multiple Consultants Monthly Timesheets Timesheet Attachments MSA / PO / COI W-9 / I-9 / E-Verify
Included in every plan — no add-ons Start free trial

Compliance & Verification

Visa renewals, background checks and employment verification tracked together, with alerts that reach everyone who needs them.

What's included
60d / 30d / 7d Visa Alerts Background Checks Employment Verification I-9 Tracking E-Verify
Included in every plan — no add-ons Start free trial

Employee & HR Module

Manage your own internal workforce — attendance and punch clock, payroll runs, leave requests and the company holiday calendar.

What's included
Punch Clock Leave Requests Payroll Processing Attendance Calendar Holiday Management
Included in every plan — no add-ons Start free trial

Candidate Self-Service Portal

Candidates get their own login to submit timesheets, complete assigned tasks and upload documents, so your team is not entering it for them.

What's included
Own Login Timesheet Submission Assigned Tasks Document Uploads Interview Schedule
Included in every plan — no add-ons Start free trial

Team Workspace

Kanban boards with projects, real-time team chat and a shared company calendar, so the whole team works from one place.

What's included
Task Board & Projects Team Chat Company Calendar Recurring Tasks Push Notifications
Included in every plan — no add-ons Start free trial

Multi-Company Platform

Every company runs on its own isolated subdomain with its own branding, its own data and its own per-person access rules.

What's included
Custom Subdomain Logo & Favicon Brand Colors Isolated Data Plan Management
Included in every plan — no add-ons Start free trial
Simple, transparent pricing
Start free for 30 days, then choose the billing cycle that fits — the longer the cycle, the more you save. No hidden fees, cancel anytime.
Monthly
Billed every 30 days
$49
USD per cycle · no recurring charges
  • Full CRM access
  • Unlimited employees
  • Attendance & payroll
  • Chat & task board
  • Email support
Start Free Trial
Half-Yearly
Billed every 180 days
$239
USD per cycle · no recurring charges
  • Full CRM access
  • Unlimited employees
  • Attendance & payroll
  • Chat & task board
  • Priority support
  • Best value
Start Free Trial
Yearly
Billed annually
$449
USD per cycle · no recurring charges
  • Full CRM access
  • Unlimited employees
  • Attendance & payroll
  • Chat & task board
  • Dedicated support
  • Maximum savings
Start Free Trial
Every plan includes all modules · Unlimited candidates & employees · 30-day free trial, no credit card required.
FAQ
Questions, answered
Everything people ask before signing up.

No. The 30 days trial needs nothing but an email address, and because no card is taken there is nothing to charge when it ends — you simply choose a plan if you want to carry on.

Only the billing cycle. Every plan includes all 19 modules with unlimited candidates and employees — the longer the cycle you choose, the less you pay overall. There is no tier that hides a feature behind an upgrade.

Yes. There are two self-service portals. Candidates sign in to submit timesheets, complete assigned tasks and upload documents, and payroll consultants get their own portal for monthly timesheets and payslips — so your team is not entering it for them.

Completely. Each company gets its own subdomain, its own branding, and isolated data. On top of that you control which modules each individual team member can open, so recruiters, payroll staff and admins only see their own area.

Add a Corp-to-Corp vendor, then add as many consultants under it as you need. Each consultant keeps their own monthly timesheets — month, total hours worked and any number of attachments — alongside the vendor's MSA, PO, COI, W-9, I-9 and E-Verify documents.

Yes. It installs to a phone home screen like a normal app and supports push notifications, so timesheet approvals, interview updates and visa expiry warnings reach you wherever you are.

Ready to transform your staffing operations?

Join staffing companies already using StaffZeno to manage candidates, placements and their entire team — all from one place.

Start Your Free Trial
30 days free No credit card Full access Cancel anytime